Preparing for the GMAT or GRE while managing a full-time job and personal responsibilities can be challenging, but with the right approach, it’s possible to stay on track. A well-structured study plan, smart time management, and maintaining a healthy work-study balance can help you efficiently prepare without feeling overwhelmed.
Preparing for GMAT/GRE is one of the most time-consuming aspects of the Global MBA application process. However, effectively balancing work and GMAT/GRE prep can allow one to complete the test early, giving them more time to focus on the rest of their applications. Piyush Ranjan, founder of Management Masters, emphasizes that applying to 5+ business schools can easily take 3-5 months if candidates are looking to build strong, authentic applications.
Here are five key strategies to help you manage your prep effectively.
1. Create a Realistic and Structured Study Plan
Before diving into preparation, assess your schedule and determine how many hours you can realistically dedicate to studying each week. A structured plan is essential as it's easy to lose focus or fall behind without one.
Instead of setting unrealistic study goals, aim for consistent daily progress. Even 1-2 hours of focused study each day can be more effective than sporadic, long study sessions. Break your preparation into manageable milestones, such as focusing on different sections of the test each week. This will help you stay organized and motivated throughout your prep journey.
Karan Bagadiya, a GMAT prep expert with more than 10 years of experience, shares his insights on how you can build a 4-month study plan to ensure you are ready for Round 1 applications this year.
2. Build Discipline and Habits: Time Block and Eliminate Distractions
Effective time management is crucial when balancing test prep with work. Use a planner or digital calendar to allocate dedicated study slots and treat them like important work meetings, non-negotiable and distraction-free.
Deep Saha (Chicago Booth MBA) scored 760 in GMAT while working on critical projects. He emphasizes, “There is no shortcut. Discipline and the habit of putting in hours for studying is important.”
3. Stay Patient and Make the Most of Small Study Windows
Balancing GMAT/GRE prep with work requires discipline and smart time management. Even with a busy schedule, you can squeeze in quick study sessions. These micro-study sessions add up over time and help reinforce key concepts without additional time commitments. Mobile apps and online resources can make this process seamless and convenient.
Lovish (INSEAD MBA), GMAT 740 "As you are working, it's important to be disciplined about GMAT. There is no alternative. Finding time is difficult, but it is not impossible.
4. Maintain a Healthy Work-Study-Life Balance
Balancing work and test prep doesn’t mean neglecting your well-being. Overloading yourself with non-stop studying can lead to burnout and reduced productivity. Make sure to schedule short breaks, exercise, and downtime to refresh your mind. A healthy body and mind improve focus, retention, and overall efficiency.
Consider engaging in activities like meditation, walking, or simply stepping away from your desk to recharge. Maintaining this balance will ensure you stay motivated and avoid exhaustion.
5. Stay Flexible and Adapt as Needed
Even the best plans may need adjustments. There will be days when work demands more time, or unexpected events disrupt your study schedule. Instead of feeling discouraged, focus on adjusting your plan without losing momentum.
If you miss a study session, reschedule it instead of trying to cram everything into one day. The key to success is consistency over perfection. As long as you keep making progress, you’re on the right path.
Balancing GMAT/GRE preparation with a busy schedule requires a mix of discipline, smart planning, and adaptability. With a structured yet flexible approach, you can effectively prepare for the test while managing your other responsibilities. Stay committed, trust the process, and take it one step at a time.